Vacancies at Castleton
School Office Administrator- Closing date - 25-07-2025
Special Conditions: This post is subject to a higher-level check with the Disclosure & Barring Service. Please note that a criminal record will not necessarily be a bar to obtaining employment; this will depend on the circumstances and background to any offence.
Job Purpose: In liaison with the manager/senior officer, to be responsible for ensuring delivery of a high quality and efficient administration service within the school.
Responsibilities
- To assist in providing a range of administrative support for internal and external customers.
- To record student absences on our MIS system, ensure we have accurate attendance data records.
- To work as part of a team to provide customer focused services providing an excellent service to customers, colleagues, and visitors
- To liaise with colleagues in order to prioritise work to meet conflicting deadlines
- Preparing routine correspondence, standard forms, certificates, information packs, handbooks, etc. Managing meeting rooms and dealing with hospitality and signing-in of visitors
- Assist with the arrangements for events etc.
- Act as the first point of contact for visitors and customers – both in person and on the telephone. It is expected that everyone will be dealt with in a courteous, professional, calm and friendly way
- To use IT applications and databases effectively to deliver administrative tasks. To input and retrieve data using computerised systems e.g. word, excel, databases, spreadsheets, Internet
- Undertake general financial administration e.g. processing orders and/or cash handling
- Maintain stock and supplies, cataloguing, ordering and distributing as required
- To communicate effectively with internal and external customers in relation to work undertaken To work with colleagues to help improve work organisation and effectiveness
- Be aware of and comply with all policies and procedures e.g. child protection, health, safety and security, confidentiality, equal opportunities, and data protection, reporting all concerns to an appropriate person
- Be responsible for safeguarding children and promoting their welfare and following child protection procedures
- Contribute to the overall ethos/work/aims of the school
- The duties outlined are not meant an exhaustive list and will also comprise any other duties within the spirit of the post commensurate with the job evaluation outcome for this post.
Qualifications: Qualifications demonstrating ability in numeracy and literacy. GCSE in Maths and English, and NVQ Level 3 or equivalent would be desirable.
Completed applications to be returned to k.penny@castletonleeds.org.uk.
Application form
